Our client is a local educational institution that intakes around 90,000 enrolments a year and operates 10 campuses spread across Hong Kong. In order to enhance COVID-19 control measures, the educational institution implements a check-in system to check all persons entering the campus are fully vaccinated or have been tested negative within a period of time.
They implemented a registration system to let the staff, teachers and students upload the proof of vaccination or COVID test report. After the completion of the registration process, registered persons will receive a Pass with QR Code. The educational institution needs a display to scan the QR Code in order to let all registered persons check in and access the campuses.
Challenges
– Comply with new policy – only to let in students, teachers and staff who are vaccinated
– Extra manpower needed to verify identity one by one during peak hours
– Monitor & manage check-in and access records of over 50 remote entrances located in various districts
– Need easy and quick installation of hardware & start using it as soon as possible
– Implement a check-in system and access control with existing system integration
Solutions
Smart Display – QR code scanning app for tablets
– Simple UI for users to scan their QR code by the device camera
– Display users’ details or access right for self-serve check-in with sound effects
– Display welcome message when not in use
Customized solution
– Integrate with the existing registration system
– Customized welcome message and user interface (UI)
Cloud-based admin panel
– Generate QR code with basic details for verification
– Collect all check-in and access data from different locations
– Allow export of check-in and access data in excel/ CSV format
Outcome
– Shortened implementation time – hardware & systems can be used in weeks
– Handle the large flow of visitors during peaks hours
– Self-serve check-in system reduces man-power to be used for onsite verification
– Improved verification and access flow and productivity
– Quickly comply with new regulations
– QR codes can be generated or disabled instantly via the admin panel for security
