Our client launched a Cantonese opera clubhouse for their existing members & the public. They need a smart access & booking system with e-payment for easy reservation with QR code for onsite verification & self-access.

Challenges

– Simplify the flow of the booking & visitor verification process
– Need a centralized system to handle members & access records
– Set up access control at the main entrance next to an automatic door with 5 more doors
– Real-time booking status is needed for each function rooms

Solutions

Customized booking website 
– General introduction & Information about the clubhouse & facilities
– Online booking system for individual or corporate members
– Allow generating specific code for online booking for corporate members
– Select facilities, time slots & dates for bookings
– e-Payment method for booking or refund, by either credit cards or tokens

Smart Access Solution 
– IoT controller is installed at the main entrance & 5 function rooms 
– Allow scanning QR code by scanner installed at entrance for access
– Auto sync of access data to admin panel for real-time report
– Generate QR Code for access after successful bookings

Smart Access Display for Android tablet
– Install on multiple devices that are placed next to function rooms
– Show the booking status & upcoming program list of each room

Cloud-based admin panel
– Dashboard shows the status of main entrance & doors of function room
– Manage member details, bookings & facilities
– Generate & deactivate QR codes for users
– Manage tokens & transaction records
– Monitor & download access reports
– Auto email notifications for abnormal activities
– View real-time status anywhere with internet & access permission

Outcome

– Optimized user booking & payment flow with the new website
– SEO friendly & searchable on Google increase exposure & new sales
– Streamlined onsite verification process by scanning QR codes & reduce manpower
– Centralized platform to monitor booking & access records anywhere with network

Learn more about how Smart Access, Booking System & Smart Access Display works.

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