Challenges

• Simplify the flow of the booking & visitor verification process
• Need a centralized system to handle members & access records
• Set up access control at the main entrance next to an automatic door with 5 more doors
• Real-time booking status is needed for each function rooms

Solutions

Customized booking website

• General introduction & Information about the clubhouse & facilities
• Online booking system for individual or corporate members
• Allow generating specific code for online booking for corporate members
• Select facilities, time slots & dates for bookings
• e-Payment method for booking or refund, by either credit cards or tokens

Smart Access Solution

• IoT controller is installed at the main entrance & 5 function rooms
• Allow scanning QR code by scanner installed at entrance for access
• Auto sync of access data to admin panel for real-time report
• Generate QR Code for access after successful bookings
  

Smart Display for Android tablet

• Install on multiple devices that are placed next to function rooms
• Show the booking status & upcoming program list of each room

Cloud-based admin panel

• Dashboard shows the status of main entrance & doors of function room
• Manage member details, bookings & facilities
• Generate & deactivate QR codes for users
• Manage tokens & transaction records
• Monitor & download access reports
• Auto email notifications for abnormal activities
• View real-time status anywhere with internet & access permission

Outcome

• Optimized user booking & payment flow with the new website
• SEO friendly & searchable on Google increase exposure & new sales
• Streamlined onsite verification process by scanning QR codes & reduce manpower
• Centralized platform to monitor booking & access records anywhere with network