Our client is a luxury residential estate clubhouse. They are facing security and efficiency issues with their physical access card system. To prevent unauthorized entry and streamline visitor management, they need a digital QR code check-in system to eliminate hardware dependency and improve access control.
Challenges
- Physical access cards were frequently lent to non-residents
- Reliance on paper-based visitor registration was inefficient and time-consuming
- Lacked digital record-keeping
Solutions
Visitor Registration Form
- Visitors can register independently by scanning the QR code placed at the entrance
- Requiring visitors to input details and receive an SMS OTP
- Visitors verify identity via SMS-linked QR code, ensuring only authorized individuals gain entry
IoT Implementation
- Replaced traditional card scanners with QR code readers at entry points
- Automated door release upon valid code scan
Cloud-based Admin Panel
- Real-time approve or decline visitor applications
- Generate and deactivate QR Code
- Centralized tracking and filter records by date/name/status
- Automated reporting by export logs (CSV/Excel) & sync data in real-time
Outcome
Receptionist & Admin
- Eliminated card sharing, ensuring only registered visitors enter the premises
- Digital records of visitor data and entry times improved accountability
- Reduced administrative workload for property management through a systematic, paperless process
