Our client is a local educational institution that intakes around 90,000 enrolments a year and operates 10 campuses spread across Hong Kong. In order to enhance COVID-19 control measures, the educational institution implements a check-in system to check all persons entering the campus are fully vaccinated or have been tested negative within a period of time.
They implemented a registration system to let the staff, teachers and students upload the proof of vaccination or COVID test report. After the completion of the registration process, registered persons will receive a Pass with QR Code. The educational institution needs a display to scan the QR Code in order to let all registered persons check in and access the campuses.
Challenges
- Comply with new policy – only to let in students, teachers and staff who are vaccinated
- Extra manpower needed to verify identity one by one during peak hours
- Monitor & manage check-in and access records of over 50 remote entrances located in various districts
- Need easy and quick installation of hardware & start using it as soon as possible
- Implement a check-in system and access control with existing system integration
Solutions
QR code scanning app for tablets
- Simple UI for users to scan their QR code by the device camera
- Display users’ details or access right for self-serve check-in with sound effects
- Display welcome message when not in use
Customized solution
- Integrate with the existing registration system
- Customized welcome message and user interface (UI)
Cloud-based admin panel
- Generate QR code with basic details for verification
- Collect all check-in and access data from different locations
- Allow export of check-in and access data in excel/ CSV format
Outcome
- Shortened implementation time – hardware & systems can be used in weeks
- Handle the large flow of visitors during peaks hours
- Self-serve check-in system reduces man-power to be used for onsite verification
- Improved verification and access flow and productivity
- Quickly comply with new regulations
- QR codes can be generated or disabled instantly via the admin panel for security
