The visitor management system is an important component in maintaining property security. In traditional property management systems, reception staff need to communicate directly with visitors and require them to fill out paper visitor registration forms. This process is slow and tedious, leading to inefficiency and high labor costs, which increases the operating costs.
As technology continues to evolve, increasing numbers of businesses and properties are leveraging PropTech (Property Technology) solutions to optimize their visitor management systems, such as creating temporary visitor QR code and implementing video intercom systems. These technologies solve the inefficiency problems of traditional visitor management systems, helping to improve the operational efficiency of properties and reduce costs.
Applying PropTech for Optimizing the Visitor Management System:
- Creating Temporary Visitor QR Codes
Users can leverage a mobile application to create a temporary QR code for visitors by inputting visitor information and details about their visit, such as time and location. Then, visitors can self-access using the QR code at the specified time and place, without the need for manual verification by reception staff. This not only effectively prevents visitors from entering unauthorized areas and records their whereabouts, thereby enhancing property security, but also streamlines the visitor access process and reduces the need for manpower by eliminating the manual verification done by staff.
- Implementing Video Intercom Systems
When a visitor arrives, they can use the tablet installed in the building to conduct a video intercom with the user. For residential users, the visitor needs to enter the floor and room number of the resident; for commercial users, they need to press the button on the tablet to connect to the reception desk. Then, the user will receive a real-time push notification and use their mobile device to have a video conversation with the visitor to further verify their identity. After confirming the visitor, the user can remotely unlock the door for them. The entire verification and authorization process can be completed remotely by the user, without the need for dedicated security or reception staff, effectively reducing the manpower requirement while also accelerating the entire visitor access process. The video intercom system also helps to enhance property security, as the identity and entry time of each visitor can be recorded, and the access can be blocked immediately if the visitor has not been invited, preventing the entry of unauthorized personnel.
In conclusion, PropTech solutions offer immense potential to optimize your visitor property management system, making it more efficient and reducing operating costs. By incorporating the temporary visitor QR code and video intercom functions into the visitor management system, it can effectively streamline and expedite the visitor access process, bringing benefits such as reducing visitor registration time, minimizing manpower requirements, and enhancing property security. This ultimately leads to a superior visiting experience for your tenants and guests, while also lowering the overall operational costs.
NineSmart boasts extensive experience in optimizing property management systems with innovative PropTech solutions. If you are interested in leveraging PropTech to optimize your visitor management systems, please feel free to contact us for more information.